Senior Accounts Payable Specialist

Location: San Jose, CA


Senior Accounts Payable Specialist

Job Locations US-CA-San Jose
Job ID
# of Openings
Posted Date
2 months ago(8/31/2021 11:51 AM)


ZOLL Medical is a growing, innovation-driven company on the forefront of delivering medical devices to save lives, and software solutions to improve efficiency. With customers in more than 140 countries, we continue to expand our reach, as well as our product offerings. Hospitals, emergency medical services (EMS), and others trust us to provide high-quality products and exceptional customer service. ZOLL products are used every day across the globe to save the lives of people who suffer sudden cardiac arrest. From Real CPR Help® technology—an industry first—to the world’s only wearable defibrillator, our capabilities and features set us apart. But none of this would be possible without the motivation and dedication of ZOLL employees, and we’re invested in their success.


This role support the daily activities in Finance Department.


  • Responsible for all aspects of accounts payable including but not limited to verifying & matching invoices to receivers, check requests, expense reports, and following company procedures.
  • Process the weekly payment disbursements i.e. the check runs, vendor ACH and wire payments.
  • Assist in processing AMEX transactions to include purchasing, recording receipts, monthly reconciliation, and payment.
  • Point of contact for Purchasing Department to reconcile credit memos, system returns, vendor price discrepancies, and RNI review.
  • Ownership of vendor master file to include adding new vendors, updating vendor records, ASL vendor assignment in GP, and other related tasks.
  • Maintain the hierarchy, departmental assignments, and accounting setup, including weekly payments, for the Certify Expense Report System.
  • Assist in all tasks related to managing the GP Purchase Requisition System including hierarchy and employee training.
  • Participate in monthly general ledger closing procedures including account analysis and reconciliations, reconciling sub ledger activity.
  • Assist in the preparation of various reports, such as Sunshine Act quarterly review report and annual reporting report, expense analysis report.
  • Responsible for sales taxes accruals and filing. Assist on sales tax audits.
  • Support in other areas of accounting such as fixed assets, general ledger, and financial reporting.
  • Play a part in SOX documentation, self assess, and related tasks.
  • Helps in the preparation of schedules related to the external audit and provide all supporting information requested in conjunction with the audit.
  • Provide ad-hoc analysis of expenses as needed.


  • Identifies and resolves problems in a timely manner; gathers and analyzes information.
  • Work effectively with Vendors and Internal customers to resolve issues.
  • Ability to communicate clearly verbally and in writing.
  • Adapt to changes in the work environment; manage various demands.
  • Demonstrate accuracy and thoroughness; monitors own work to ensure quality.
  • Complete work in timely manner; strives to increase productivity; works quickly.
  • Maintains confidentiality.