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Senior Accounts Payable Specialist

Location: San Jose, CA


Senior Accounts Payable Specialist

Job Locations US-CA-San Jose
Job ID
# of Openings
Posted Date
5 months ago(4/13/2020 12:34 PM)


Support the daily activities in Finance Department.


  • Responsible for all aspects of accounts payable including but not limited to verifying & matching invoices to receivers, check requests, expense reports, and following company procedures.
  • Process the weekly payment disbursements i.e. the check runs, vendor ACH and wire payments.
  • Assist in processing AMEX transactions to include purchasing, recording receipts, monthly reconciliation, and payment.
  • Point of contact for Purchasing Department to reconcile credit memos, system returns, vendor price discrepancies, and RNI review.
  • Ownership of vendor master file to include adding new vendors, updating vendor records, ASL vendor assignment in GP, and other related tasks.
  • Maintain the hierarchy, departmental assignments, and accounting setup, including weekly payments, for the Certify Expense Report System.
  • Assist in all tasks related to managing the GP Purchase Requisition System including hierarchy and employee training.
  • Participate in monthly general ledger closing procedures including account analysis and reconciliations, reconciling sub ledger activity.
  • Assist in the preparation of various reports, such as Sunshine Act quarterly review report and annual reporting report, expense analysis report.
  • Responsible for sales taxes accruals and filing. Assist on sales tax audits.
  • Support in other areas of accounting such as fixed assets, general ledger, and financial reporting.
  • Play a part in SOX documentation, self assess, and related tasks.
  • Helps in the preparation of schedules related to the external audit and provide all supporting information requested in conjunction with the audit.
  • Provide ad-hoc analysis of expenses as needed.


  • Identifies and resolves problems in a timely manner; gathers and analyzes information.
  • Work effectively with Vendors and Internal customers to resolve issues.
  • Ability to communicate clearly verbally and in writing.
  • Adapt to changes in the work environment; manage various demands.
  • Demonstrate accuracy and thoroughness; monitors own work to ensure quality.
  • Complete work in timely manner; strives to increase productivity; works quickly.
  • Maintains confidentiality.