Administrative Assistant

Location: Rumford, RI, United States of America


ZOLL Medical is a growing, innovation-driven company on the forefront of delivering medical devices to save lives, and software solutions to improve efficiency. With customers in more than 140 countries, we continue to expand our reach, as well as our product offerings. Hospitals, emergency medical services (EMS), and others trust us to provide high-quality products and exceptional customer service. ZOLL products are used every day across the globe to save the lives of people who suffer sudden cardiac arrest. From Real CPR Help® technology—an industry first—to the world’s only wearable defibrillator, our capabilities and features set us apart. But none of this would be possible without the motivation and dedication of ZOLL employees, and we’re invested in their success.

NOTE: This is a contract position located in our Pawtucket, RI office.

Job Summary:

Provides administrative support for senior leadership, management staff, and department. Works independently within guidelines established by Management Staff. Seeks supervision as needed.

Essential Job Functions:

  • Collect, record, and track purchase requisition data for department.

  • Track purchase orders and hours spent for contractors.

  • Prepare expense reports and monthly spending reports as required.

  • Correlate purchase requisitions, purchase orders and invoices to provide data for cash flow analysis.

  • Maintain department office supplies inventory and general environment of the office.

  • Coordinate travel arrangements as requested, anticipating upcoming needs

  • Schedule meetings, conference rooms, and meals, as required

  • Administrative duties such as filing, copying, answering/screening calls, mail distribution.

  • Prepare correspondence to internal/external parties.

  • Word processing, filing, simple outside correspondence and information retrieval for staff.

  • Responsible for partial calendar management.

  • Special projects as requested or sought for by administration and other departments as needed.

Required/ Preferred Education and Experience:

  • High school diploma, Bachelor’s degree strongly preferred.

  • 5+ years' experience as executive secretary, administrative assistant or equivalent

Knowledge, Skills, and Abilities:

  • Strong knowledge of MS Office (i.e., Word, Excel, Outlook, PowerPoint.) Proficient in creating basic PowerPoint presentations and Excel spreadsheets

  • Excellent interpersonal and communication skills

  • Capable of performing bookkeeping in a simple accounting system

  • Excellent calendar management skills

  • Ability to work independently while interacting with and advising employees of all levels of the organization

  • Proofreading, attention to detail, and follow-through skills

  • Highly organized, flexible, and enjoys the administrative challenges of supporting a team of diverse people and programs